FAQs

We have plenty of tables and chairs in our inventory that may be used for indoor events. There is no additional cost to rent out items that are already in-house. Our house linen includes white tablecloths and navy napkins. It is the responsibility of the client to order specialty linens, furniture, etc. For events serviced by Vinwood Caterers, their team will provide all house linens and coordinate directly with the host. 

Vinwood Caterers, is our exclusive catering partner. On occasion, we will work with Shubies to service small events if the club kitchen is closed. Hosts are welcome to provide their own cake or dessert for events. 

Rice and confetti throwing are not permitted on EYC grounds. We do not permit confetti or glitter anywhere in the club. Flower petals are allowed, but the club requests advance notice so our team may allocate staff accordingly for clean-up. 

The club requires a check deposit for events. Invoices are sent out the first week of the following month after an event and can be paid for by check or credit card which is subject to a 4% processing fee. 

Your EYC Event Coordinator will assist with drafting a timeline, addressing special table and set-up needs for indoor events, managing specialty in-house linen requests, and finalizing menus (unless working directly with Vinwood Caterers). They will also handle bar logistics and other event details. However, please note that the Event Coordinator is not responsible for drafting floor plans, overseeing seating assignments, reaching out to external vendors or providing full planning services. For tented receptions, it is required to hire a full-time or month-of planner.

Due to our liquor license, all alcohol must come through a licensed distributor that works with the EYC. Donated products are accepted through a distributor, however a “Free Goods Bar Fee” will apply to cover the cost of bar labor.

Members have the privilege of placing a soft hold on one of our venue spaces for a specific date without requiring a deposit for one month out. If another party expresses interest in the same date, the member will be promptly notified via email. The member will then have two business days to decide whether to proceed with booking the space. If we do not receive a response within this timeframe, the soft hold will be released, making the venue available for other bookings.

For all events, beverages are billed based on consumption. If your event requires additional bar service, our team will ensure you have an adequate number of bars to accommodate your guests. Satellite bar fees are as follows:

Full Satellite Bar: $250 (For every 8 feet of bar)

Wine/Beer Satellite Bar: $150 (For every 8 feet of bar)

Typically, one bartender is scheduled for every 50 guests. Should the event host request more bars than our team deems necessary, additional staffing fees may apply.